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Build a successful service based business from scratch solo, employees, or contractors.

Krystal’s top picks

Whether you’re an experienced entrepreneur or venturing into the online
space for the very first time – I’ve got you covered.

PS: All the links below are to products that i use day to day in my business, their are some affiliate links below that may get you a free trial or discount from my link personally. We may receive a commission for purchases made through these links at no cost to you which helps support our content.. 

  • essentials
  • growth
  • other fav's

Tools For beginners

New to the online business game? Here are some fundamental tools you NEED in order to get started with your new service-based business.

GoDADDY

Website presence with top notch SEO capabilities.

CANVA PRO

If you have WordPress, this is Vanessa’s FAVOURITE and virtually free plugin. Elementor can help you build your entire website and create beautiful landing pages that are super custom to YOU. This drag and drop page builder is a game-changer especially for those who can’t afford fancy lead gen software yet. We recommend upgrading to the $50/year plan to unlock even better features.

ASANA

This is a project management system that will help you crush your goals and keep track of all your ongoing tasks in one place. 

CALENDLY

Calendly is great for scheduling any phone appointment, interview, or video calls. 

JOTFORM

This is great for a application, lead form, surveys, inquiry form, and has amazing conditional logic!

LAUNCH27

If you have contractors this is my favorite for booking contractors. It is compliant and helps give the cleaners their independence. be sure to Mention ” Krystal Bella “ for 15% Off the pro or plus plan Every Month for Life!

INDEED

Indeed is a great place to get recruits, I got all my cleaners originally from Indeeds its been the most reliable when it comes to quality and getting results and I love how it gives me their phone numbers. Great Plus! 

Advanced Tools

been in business game? Here are our favorite advanced tools to run your business.

KARTRA

This tool has been my secret to simplifying & scaling my business! It’s a powerful, all-in-one marketing software that allows you to create online courses for your orientation, email marketing, automation email sequences, sales funnels, deadline times in promo emails, appointment scheduling, landing pages, abandoned cart and more. If you’re looking to streamline your business with one tool that does it all – this is for you.

AIRTABLE - CUSTOM CRM AND DATA MANAGEMENT

I love using airtable for all my heavy built workflows, the customization is endless . Create custom CRM, applicant tracking, document tracking, customer interactions , payroll, CR% and much more for free, I enjoy the paid plan for more automation capabilities.

JUSTCALL

This is my phone software i currently use. I love the features it has such as voicemail drop, call recording, call barging, autodialer, pre-made text messages. It was one of the cheaper month to month phones and I liked that, one downfall is not being able to schedule days off in advance for the year or lunch break voicemail. 

G SUITE BY GOOGLE

Next you will need a professional email. [email protected] instead of a normal gmail or yahoo account. Gsuite gives you unlimited access with storage and all their amazing products that will help your business.

GOODHIRE

Great for background screenings. Makes the process super easy, especially if they are red flagged they have the whole legal process set up super simple to decline them legally. 

DOCUSIGN

When it comes to onboarding legal documents, I LOVE docusign. It doesn’t require an app. Its easy to read on mobile and my go to FAVE. I love the annual plan and powerforms you save soo much money.

CCDRA

If you work with contractors, or have a referral agency, the CCDRA helps educate you of compliance full circle with edd response letters, client contracts, contractor contracts, attorney aspired workshops and much more !

GOOGLE DRIVE

Perfect for sharing larger files with your team or housing important docs in one place. 

LOOM

recently obsessed with this tool! Quickly & easily share screenflow tutorials with your team or clients.

QUICKBOOKS ONLINE

Great for paying contractors, you can file and send all your 1099’s instantly over the computer in less than 5 minutes. Makes taxes a breeze. Also keeps your trust account and expenses separate and is awesome for expense tracking. 

QUICKBOOKS FULL PAYROLL SERVICE

Great for employees, workers comp and ensuring all taxes are filed legally. They will back you up FREE if you get into a audit to me this is a must have with employees! 

ZAPIER

Use this nifty tool (ha, did I really just say nifty?) to connect different online programs and cut out manual work.

Onlinejobs.ph

this is one of the bets platform to find a Virtual assistant for your business. you can post jobs here for free and get a lot of qualified VA’s offshore

Remitly

I personally use this tool to send payment to my VA. this is fast and reliable. My VA gets her pay on time. 

Other Fav's

I’m currently not using these but have loved them in the past. Depending on your industry and business model, these may be a good fit. Kartra eliminated a lot of these for us as its our fav all in one marketing tool. 

BOOKING KOALA

Is great , you can get a website for free with their software, its a little tricky to set up but defiantly a cheaper alternative and very complaint for working with contractors.

DEADLINE FUNNEL

Website presence with top notch SEO capabilities.This is an advanced tool that allows you to create real expiring deadlines for individual subscribers.

TEACHABLE

Teachable is a great platform to host a free orientation program for your contractors or clients if your wanting to create a course for them as well to up-sell. 

RINGCENTRAL

I Loved this phone software very reliable, lots of features you can add like call recording, call barging, call escalating. Lunch break custom voicemails, schedule a year of holidays and set days off. 

CONVERT KIT

This is the company responsible for making me actually LIKE email marketing! If you’re ready to start really seeing results from your email marketing, get ConvertKit right now! So many advanced features, yet super easy to use. 

ACTIVE CAMPAIGN

If you need a client management, email marketing software this is an alternative to kartra, has automations, online chat, and deal pipelines to move leads through stages. 

Jobber

This scheduling software is great if you have a serviced based business for commercial and residential clients jobber gives you the flexibility to do it all. This was one of my favorites, it was only missing online booking at that time.

SCHEDULISTA

This is great scheduling software if your solo or just you and a partner. Loved schedulista it was one of my first softwares i started out with. 

VCITA

Vcita is great for teams, and employees, or multiple routes, it has a client portal and is great for commercial clients to get a instant estimate and any legal documents send in an instant all from your phone or computer.

SMARTERQUEUE

Do not waste time scheduling each social media post individually! Instead, schedule them out as “evergreen” so they will be continuously be shared without doing anything. 

CARE.COM

Care.com is great to find cleaners already in the industry looking for more work. You do have to be proactive with care.com. 
  • essentials
  • growth
  • other favs

Tools For beginners

New to the online business game? Here are some fundamental tools you NEED in order to get started with your new service-based business.

GoDADDY

Website presence with top notch SEO capabilities.

CANVA PRO

If you have WordPress, this is Vanessa’s FAVOURITE and virtually free plugin. Elementor can help you build your entire website and create beautiful landing pages that are super custom to YOU. This drag and drop page builder is a game-changer especially for those who can’t afford fancy lead gen software yet. We recommend upgrading to the $50/year plan to unlock even better features.

ASANA

This is a project management system that will help you crush your goals and keep track of all your ongoing tasks in one place. 

CALENDLY

Calendly is great for scheduling any phone appointment, interview, or video calls. 

JOTFORM

This is great for a application, lead form, surveys, inquiry form, and has amazing conditional logic!

LAUNCH27

If you have contractors this is my favorite for booking contractors. It is compliant and helps give the cleaners their independence. be sure to Mention ” Krystal Bella “ for 15% Off the pro or plus plan Every Month for Life!

INDEED

Indeed is a great place to get recruits, I got all my cleaners originally from Indeeds its been the most reliable when it comes to quality and getting results and I love how it gives me their phone numbers. Great Plus! 

Advanced Tools

been in business game? Here are our favorite advanced tools to run your business.

KARTRA

This tool has been my secret to simplifying & scaling my business! It’s a powerful, all-in-one marketing software that allows you to create online courses for your orientation, email marketing, automation email sequences, sales funnels, deadline times in promo emails, appointment scheduling, landing pages, abandoned cart and more. If you’re looking to streamline your business with one tool that does it all – this is for you.

AIRTABLE - CUSTOM CRM AND DATA MANAGEMENT

I love using airtable for all my heavy built workflows, the customization is endless . Create custom CRM, applicant tracking, document tracking, customer interactions , payroll, CR% and much more for free, I enjoy the paid plan for more automation capabilities.

JUSTCALL

This is my phone software i currently use. I love the features it has such as voicemail drop, call recording, call barging, autodialer, pre-made text messages. It was one of the cheaper month to month phones and I liked that, one downfall is not being able to schedule days off in advance for the year or lunch break voicemail. 

G SUITE BY GOOGLE

Next you will need a professional email. [email protected] instead of a normal gmail or yahoo account. Gsuite gives you unlimited access with storage and all their amazing products that will help your business.

GOODHIRE

Great for background screenings. Makes the process super easy, especially if they are red flagged they have the whole legal process set up super simple to decline them legally. 

DOCUSIGN

When it comes to onboarding legal documents, I LOVE docusign. It doesn’t require an app. Its easy to read on mobile and my go to FAVE. I love the annual plan and powerforms you save soo much money.

CCDRA

If you work with contractors, or have a referral agency, the CCDRA helps educate you of compliance full circle with edd response letters, client contracts, contractor contracts, attorney aspired workshops and much more !

GOOGLE DRIVE

Perfect for sharing larger files with your team or housing important docs in one place. 

LOOM

recently obsessed with this tool! Quickly & easily share screenflow tutorials with your team or clients.

QUICKBOOKS ONLINE

Great for paying contractors, you can file and send all your 1099’s instantly over the computer in less than 5 minutes. Makes taxes a breeze. Also keeps your trust account and expenses separate and is awesome for expense tracking. 

QUICKBOOKS FULL PAYROLL SERVICE

Great for employees, workers comp and ensuring all taxes are filed legally. They will back you up FREE if you get into a audit to me this is a must have with employees! 

ZAPIER

Use this nifty tool (ha, did I really just say nifty?) to connect different online programs and cut out manual work.

Onlinejobs.ph

this is one of the bets platform to find a Virtual assistant for your business. you can post jobs here for free and get a lot of qualified VA’s offshore

Remitly

I personally use this tool to send payment to my VA. this is fast and reliable. My VA gets her pay on time. 

Other Fav's

I’m currently not using these but have loved them in the past. Depending on your industry and business model, these may be a good fit. Kartra eliminated a lot of these for us as its our fav all in one marketing tool. 

BOOKING KOALA

Is great , you can get a website for free with their software, its a little tricky to set up but defiantly a cheaper alternative and very complaint for working with contractors.

DEADLINE FUNNEL

Website presence with top notch SEO capabilities.This is an advanced tool that allows you to create real expiring deadlines for individual subscribers.

TEACHABLE

Teachable is a great platform to host a free orientation program for your contractors or clients if your wanting to create a course for them as well to up-sell. 

RINGCENTRAL

I Loved this phone software very reliable, lots of features you can add like call recording, call barging, call escalating. Lunch break custom voicemails, schedule a year of holidays and set days off. 

CONVERT KIT

This is the company responsible for making me actually LIKE email marketing! If you’re ready to start really seeing results from your email marketing, get ConvertKit right now! So many advanced features, yet super easy to use. 

ACTIVE CAMPAIGN

If you need a client management, email marketing software this is an alternative to kartra, has automations, online chat, and deal pipelines to move leads through stages. 

Jobber

This scheduling software is great if you have a serviced based business for commercial and residential clients jobber gives you the flexibility to do it all. This was one of my favorites, it was only missing online booking at that time.

SCHEDULISTA

This is great scheduling software if your solo or just you and a partner. Loved schedulista it was one of my first softwares i started out with. 

VCITA

Vcita is great for teams, and employees, or multiple routes, it has a client portal and is great for commercial clients to get a instant estimate and any legal documents send in an instant all from your phone or computer.

SMARTERQUEUE

Do not waste time scheduling each social media post individually! Instead, schedule them out as “evergreen” so they will be continuously be shared without doing anything. 

CARE.COM

Care.com is great to find cleaners already in the industry looking for more work. You do have to be proactive with care.com.